Careers

Are you a natural relationship builder with exceptional organizational skills? Do you enjoy supporting leaders, assisting projects, and creating the conditions that help teams do their best work? Interested in joining a passionate organization that supports Canada's audiovisual industry?

THE GIG, IN A NUTSHELL

The Administrative Assistant, Executive and Content Team Support role provides high-quality administrative assistance to the Executive Vice-President, Content Strategy and Industry Development, the Executive Vice-President, Communications, Strategies and Public Affairs and the broader Content team. The role coordinates meetings, travel, communications, documentation, program-launch activities, and departmental processes while supporting the efficient operations of the Montreal office premises. Through strong organization, attention to detail, and proactive follow-up, the position contributes to effective collaboration and the timely delivery of departmental priorities.

WHAT YOU’LL DO

Executive Support (EVPs)

• Manage calendars, appointments and travel needs for the Executive Vice-President, Content Strategy and Industry Development and Executive Vice-President, Communications, Strategies and Public Affairs, both based in Montreal

Montreal Office Support

• Administer efficient operations of the Montreal office including but not limited to:
  • Coordinating office supplies, deliveries, service providers, and facilities requests
  • Serving as an on-site contact for employees, visitors, and building management
  • Supporting meeting-room readiness and office-based events
  • Liaising with Corporate Services regarding office needs
  • Escalating facilities, health and safety, or workplace issues to the appropriate internal contact

Departmental Operations Support (Content Team)

• Organize and facilitate regular Content team meetings and interdepartmental and external meetings (e.g. CMF annual consultations), including sending save the dates, calendar invitations, booking facilities and catering booking, arranging travel, preparing meeting agendas (if required), drafting and circulating meeting minutes ensuring that action items are documented and followed up on in a timely manner, and managing all technical aspects of virtual meetings on Teams and Zoom
• Manage and keep up to date the Content team common files on SharePoint
• Create and maintain centralized databases on different decisions
• Support process management: monitor deadlines, action items and project milestones, using Monday.com platform
• Coordinate translation process through via BridgeTerm
• Second review of essential documentation such as program guidelines, press releases, financing agreements for spelling errors, redundancy, inconsistencies, in compliance with CMF terminology database (LogiTerm)
• Provide final information to the CMF webmaster for (short program summary, program deadlines, guidelines in En and FR, other applicable documentation, links to the application portal), updating program deadline page
• Collect and process invoices where needed and follow-up in collaboration with Finances.
• Establish and maintain effective relationship and communication channels among Content team members, and with colleagues from other departments
• Other duties, as necessary

WHO YOU ARE

Education

• College diploma or other post-secondary education in office administration, business administration, communications, or a related field, or an equivalent combination of education and experience.

Experience

• Relevant experience in a bilingual administration / executive support role
• Supporting multiple leaders or balancing requests from multiple sources
• Working in a bilingual environment
• Coordinating meetings, travel, documentation, and deadlines
• Experience coordinating translation and bilingual document-production processes is an asset
• Experience working in a hybrid environment is an asset

Knowledge / Ability

• Exceptionally strong French-language writing and proofreading skills are essential
• Advanced proficiency in French and English, both spoken and written, is required
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Demonstrated ability to learn and use digital collaboration, project-management, document-management, and virtual-meeting tools
• Ability to use AI tools (Copilot), project management tools (e.g. Monday.com, Zoom, BridgeTerm), translation tools (e.g. LogiTerm) and DocuSign are a strong asset.
• Sound judgment and discretion
• Ability to identify when an issue should be escalated
• Excellent organizational and time management skills
• Strong communication skills with strong attention to detail
• Ability to anticipate needs and take initiative
• Ability to manage competing priorities from multiple sources
• Strong follow-through and accountability for deadlines
• Professionalism and discretion when handling confidential information
• Strong document-quality-control skills
• Ability to build effective working relationships
• Ability to work independently and collaboratively in teams
• Adaptability in a changing environment
• Service-oriented and solutions-focused approach

This position demands a proactive individual with the ability to work with multiple tasks simultaneously in a demanding and fast-paced environment. Flexibility, strong work ethic and a sense of humour are highly valued.

WHAT TO EXPECT

• A combination of remote and in-person work (hybrid arrangement), subject to operational and team needs. The successful candidate may be required to attend in-person meetings, team events, or other activities from time to time as determined by business requirements
• Manage and prioritize multiple projects with tight deadlines in a fast-paced and changing environment
• Team-centric, collaborative work environment
• Occasional travel

HOW TO APPLY

Submit your application including cover letter and resume to https://apply.workable.com/canada-media-fund/j/EA59FBE96A/ before Friday, October 3, 2026 at 11:59:59 PM.

Expected Start Date: October 2026
Employment Type: Full-time Permanent
Office Location: Montreal
Hours of Work: 35 hours/week (flexible within core business hours)

Equity and Transparency Statement

We are committed to a fair and transparent hiring process. We do not use AI tools to screen applicants or conduct interviews, and we welcome candidates from all backgrounds. The salary range for this position is $52,843 – $66,054 per year.

Are you a strong communicator with exceptional organizational skills? Do you enjoy staying on top of industry news, creating engaging content, and coordinating projects that help important messages reach the right audiences? Interested in joining a passionate organization that supports Canada's audiovisual industry?

Check out this opportunity!

THE GIG, IN A NUTSHELL

The Communications and Media Coordinator supports the CMF’s communications activities by coordinating the CMF's media monitoring, translation services, and internal/external communications initiatives, including production of daily media reports, industry newsletters, and content that supports stakeholder engagement and organizational visibility, alongside general team support. Through strong writing, organization, attention to detail, and proactive follow-up, the position helps ensure the timely delivery of clear, engaging, and high-quality communications.

WHAT YOU’LL DO

Media Monitoring & Reporting

• Monitor and track traditional and digital media coverage relevant to the CMF, funded projects, and the Canadian screen-based industry.
• Produce and distribute a tri-weekly bilingual media report summarizing key news, industry developments, stakeholder activity, and media mentions.
• Maintain media tracking databases and prepare monthly and annual reporting on media coverage, trends, and visibility metrics.
• Track awards, nominations, and recognition received by CMF-funded projects and compile data for organizational reporting.

Translation Coordination

• Coordinate all organizational translation requests, ensuring timely delivery of English-to-French and French-to-English content.
• Manage relationships with freelance translators and external language service providers.
• Maintain translation schedules, workflows, and priorities across departments to meet competing deadlines.
• Review and coordinate translated materials to ensure consistency, quality, and brand standards.

Newsletter & Content Coordination

• Work with the Senior Manager, Communications to coordinate the planning, production, and distribution of industry newsletters.
• Gather content from stakeholders across CMF, draft newsletter articles, announcements, and feature stories.
• Manage newsletter production schedules and publication calendars.
• Support content publishing across digital channels, including website updates and communications materials.
• Draft, edit, and proofread a variety of communications products including staff communications, website content, executive messaging, and promotional materials.

Communications Projects & Stakeholder Support

• Support communications initiatives, campaigns, publications, reports, and events from planning through execution.
• Coordinate creative assets with agencies, designers, and internal stakeholders.
• Maintain CMF image and content libraries for communications use.

Administrative & Operational Support

• Coordinate communications department invoicing, vendor payments, and budget tracking.
• Manage shared communications inboxes and route inquiries appropriately.
• Schedule meetings and provide administrative support to the Communications team as required e.g. planning annual team retreats
• Track contracts, purchase orders, and external vendor relationships related to communications activities.

WHO YOU ARE

Education

• Bachelor’s degree in Communications, Public Relations, Journalism, Marketing, Arts Administration, or a related field.

Experience

• 2-4 years of experience in communications, media relations, public affairs, marketing, content development, or a related role.
• Experience coordinating multiple projects and deadlines in a fast-paced environment.
• Experience preparing communications materials, newsletters, reports, website content, or stakeholder communications.
• Experience working with external vendors, service providers, or creative partners is considered an asset.
• Experience supporting bilingual communications and translation processes is considered an asset.

Knowledge/Ability

• Excellent written and verbal communication skills in English and French is required.
• Knowledge of communications principles, content development, media monitoring, and stakeholder engagement practices.
• Knowledge of digital communications channels, newsletters, website content management, and social media best practices.
• Strong proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Knowledge of the Canadian screen-based industry, media sector, or cultural sector is an asset.
• Familiarity with media monitoring tools and newsletter software is an asset.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.

WHAT TO EXPECT

• A combination of remote and in-person work (hybrid arrangement), subject to operational and team needs. The successful candidate may be required to attend in-person meetings, team events, or other activities from time to time as determined by business requirements
• Manage and prioritize multiple projects with tight deadlines in a fast-paced and changing environment
• Team-centric, collaborative work environment
• Occasional travel

HOW TO APPLY

Submit your application including cover letter and resume through our application portal before October 16, 2026 at 11:59:59 PM.

Expected Start Date: November 2026
Employment Type: Full-time Permanent
Office Location: Montreal or Toronto
Hours of Work: 35 hours/week (flexible within core business hours)

Equity and Transparency Statement

We are committed to a fair and transparent hiring process. We do not use AI tools to screen applicants or conduct interviews, and we welcome candidates from all backgrounds. The salary range for this position is $52,843 – $66,054 per year.